Faculty Online Services and Information
Faculty Online Services and Advising Information
All Salem State University faculty members are supplied a Navigator account for the administration of their courses. Faculty have real-time access to their class rosters, teaching schedule and grade rosters. Faculty who are also advisors have access to the information of their student advisees.
The following guides are available to assist with the use of the faculty Navigator account. These items are downloadable as PDF guides and PowerPoint presentations.
Spring 2013 grades are due May 15 at noon
Online Advising
Online Class Rosters
Online Census Reporting
Degree Tracker Information
Important Dates:
Advising: March 6-8 and 18-27
Students who register after April 12, will be assessed a $25 late registration fee.
General advising/registration information:
Here is some additional information with regard to the advising/registration period.
1. Students should double-check Navigator during advising to:
a. see if they have a "hold" on their account that prevents course registration
b. check their self-service registration appointment time
c. review their Degree Tracker reports
2. Holds: Students have the ability to view their "holds" in Navigator where the contact information for that particular office is listed. Students should be encouraged to log into their Navigator account to view any holds before the registration period begins. Advisors should still meet with students irrespective of any holds.
As a reminder, students will have holds on their accounts for not satisfying their competencies; Reading Comprehension, Basic Math and Computer Literacy. A full review of holds prior to registration is advisable for students. See competency handout for details.
3. New for fall 2013, a new scheduling worksheet is being introduced. faculty and students should familiaize themselves with the new day/time combinations. See the worksheet here.
4. In most instances, students cannot register for the following since they require separate paperwork and/or processes:
a. directed studies
b. internships
c. evening and summer courses (students must pay for courses offered through Continuing Education at the time of registration, unlike day courses; spring/winter Continuing Education registration begins on October 29).
5. Issuing PeopleSoft permissions during self-service registration? Be sure to communicate the expiration date and class section/4-digit code of the course for which you are issuing the online permission; this helps prevent future confusion! Remind students that although you are granting an online permission, they must still go into Navigator to complete the registration by the permission's expiration date. Lab science courses will still need to use paper-based permissions.
6. Core restrictions: Juniors and Seniors will be restricted from registering from entry-level core curriculum courses (ENG101/102, HIS101/102, core science sequences) until April 2. New transfer students will be exempt from this restriction.
7. Master Schedules: Copies of the Master Schedule will be delivered to the departments however, everyone should use Navigator for up-to-the-minute seat availability as course scheduling is ever-changing. A PDF copy of the schedule will be available on the registrar's web page at salemstate.edu/registrar/registration.php.
8. Academic Standing policy: Students should be reminded of the Academic Standing policy. A student is in good standing if s/he maintains a 2.000 or higher cumulative and semester grade point average and has successfully completed at least 66 percent of the credits s/he has attempted in both the term and cumulatively.
9. Degree Tracker: A self-service tool for advisors used to define, track and maintain academic requirements and policies that a student must satisfy in order to graduate. Advisors can view the impact of program changes, explore “what-if” scenarios and assist students in course and academic planning. Please visit salemstate.edu/degreetracker/faculty for more information on accessing advisee Degree Tracker Reports. Academic Advising will be hosting a series of workshops on using Degree Tracker for those of you who need a refresher or missed the trainings last fall
Registration Materials
As a reminder, preprinted advising/registration worksheets have been replaced by general advising/registration worksheets. This was done in response to Degree Tracker which maintains all of the students’ up-to-the-minute academic information. Unofficial transcripts for your advisees are also available online (visit salemstate.edu/registrar/3303.php for various useful training guides).
Registration Access Code
Your faculty center displays the registration access codes for each of your advisees.
Student Responsibilities
Students have been instructed to review their degree tracker before their advising appointment and complete a Course Shopping List with their intended course selections. Students should bring the Course Shopping List with them to their appointment.
Students on a Spring 2013 Leave of Absence
Students on a Leave of Absence have been instructed to review their degree tracker, print an unofficial copy of their transcript and complete a Course Shopping List before their advising appointment. Students should bring the Course Shopping List and the unofficial transcript with them to their appointment. Advisors can now view students on a leave in their faculty center.
Students Not on Your Advisee List
Have a student showing up for advising who's not on your lists? With degree tracker, any major change and advisor changes done by the registrar’s office will display instantly, so if they are not on your advising list, you have not yet been assigned as the student’s advisor. Please contact the registrar’s office for assistance.
Faculty can send questions or ask for assistance by sending an email to
Registrar-Faculty-Support@salemstate.edu. This account is monitored by a registrar’s office support team to answer faculty questions about their class rosters, grade submission or other inquiries related to faculty online service processes.