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Salem State College
352 Lafayette Street
Salem, MA 01970
978-542-6000
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Purchasing
Important Tips
For the procurement process to operate efficiently and effectively, we must all work together to meet compliance issues. The following are a few important tips that will help ensure proper procedures are followed.
  • Competitive Bidding:
    • $5000 or greater – 3 written bids required via Request for Proposal (RFP) process.
  • Sole Source Justification:
    • $5000 or greater – written rationale if only one supplier is capable (call us at x6152 for help).
  • Documentation:
    • Quotes, sole source justification, and other backup material must be kept on file in Purchasing – send all available documentation.
  • Small Business Participation:
    • Small, small-disadvantaged, and woman-owned businesses should have the opportunity to compete.
  • Purchase Order Placemat:
    • Only the Purchasing Department can place orders and enter into vendor commitments.
  • Insurance Certification:
    • Required for on-campus work.
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