IRB Online Application and Information

All empirical research involving human beings conducted at Salem State University or by Salem State University faculty, administrators, staff, students, or others under the sponsorship of Salem State, must be submitted to the university IRB for review. Applications must be submitted before (at least two weeks) the start of the research.

The IRB application and accomanying information can be found below. Visit the forms page for the extension/modification form and sample consent forms and disclosure statements.

IRB Online Application & Information

    • Apply Online via Navigator
      • Login in to Navigator; Select 'Campus Info' tab and click on IRB Application
        • Select Start a New Application
      • Researchers not affiliated with Salem State University, please email the IRB administrator  for a guest login to the online application system

Information Required for Submission

  • You will be asked a series of questions about your research including specific project information, participant vulnerability, project abstract, data collection methods and instruments, and how confidentiality and/or anonymity will be ensured
    • Download the IRB application prep form [PDF] for a complete list of questions and required materials
    • Applicants will be asked to upload a copy of their consent or disclosure form(s), agreements with collaborating organizations or institutions (on official letterhead), data collection instruments, and participant recruitment materials

Application Information

  • Applications may be started and completed at a later date--your information will be saved
  • Faculty sponsored applications must be electronically reviewed and signed off by the faculty member through the WebTools system
    • Important information for Faculty:
      • Applications with faculty as Principal Investigator are entered through Navigator
      • Applications with faculty as faculty sponsor are reviewed and signed electronically through WebTools
  • Once an application receives faculty review and electronic signature (if necessary), the IRB administrator will receive notification to review the application
  • Applications are reviewed within two weeks of submission
    • If there are missing materials or updates required, the IRB administrator will communicate with the applicant via their Salem State email
      • the applicant will have the opportunity to log back into their application and make any necessary changes or updates
  • Approvals are given electronically via Salem State email

Timetable for Review

  • Applications are not reviewed until all materials are received
  • Complete applications are reviewed as they are received
  • Exempt and Expedited applications are reviewed within two weeks of submission
  • Applications which require full committee review are reviewed on a monthly basis during the academic year and as needed during the summer months
  • Committee members and meeting schedules are available on our website
  • Notifications by the IRB, including approvals, are done electronically by email
  • No research, including data collection, may begin until the principal investigator receives IRB approval

Categories of Review

  • Exempt: Certain projects, such as those that involve only survey, questionnaire, or interview procedures, and anonymous participation, may be categorized as no or minimal risk and may be exempt from the federal policy for the Protection of Human Subjects. Exemption is determined by the IRB, not the principal investigator. No research with vulnerable populations, including participants under age 18, may be exempt.
    • Vulnerable populations include children/minors under the age of 18, prisoners confined in a correctional or detention facility, pregnant women in which pregnancy is a condition of participation in proposed research, cognitively or mentally disabled individuals who are presumed not legally competent, economically or educationally disadvantaged individuals, and/or others vulnerable to coercion or undue influence.
  • Expedited Review: Applications that involve no more than minimal risk to human subjects may be eligible for expedited review
  • Full Committee Review: Applications that involve more than minimal risk to participants require full committee review
    • Minimal Risk implies that the risk of harm anticipated in the proposed research is not greater than that which is normally found in daily life
    • More than minimal risk implies that the risk of harm anticipated from the proposed research is greater than that which is normally found in daily life
    • Research which involves more than minimal risk requires a signed informed consent from participants. More information on informed consent can be found in the FAQs

Modification or Extension of Previously Approved Protocol

  • Modifications of previously approved protocols need IRB approval to ensure the research modifications fall within the originally approved project.
  • Minor changes to an existing protocol can be addressed in the modification request form [Word doc] . Extensive changes are best addressed by submitting a new application
  • Multi-year projects must seek annual renewal. Extensions can be submitted through the modification request form [Word doc]

Flyers for on-campus Recruitment

  • In order to hang any research recruitment poster on campus, you must receive permission from the student involvement and activities office located in the Ellison Campus Center
  • Posters must contain:
    • IRB approval date
    • Clear research Title
    • Any limiting criteria
    • Brief description of research project
    • Faculty Advisor name and contact information
    • Researcher name and contact information
    • IRB Contact information
    • Information on how to participate & time commitment for participation
  • Flyers must also conform to the Student Involvement and Activities Posting Policy

Information for Student Teachers

  • Student teachers who conduct research in their classroom must obtain written permission on official school letterhead from their school principal or superintendent. An agreement letter must accompany the IRB application
  • Parental consent must be obtained for any research with minors in the classroom except where permission is waived by the school principal or superintendent. Please check with your school for their official guidelines.

Information for Faculty Learning Communities

  • Faculty participating in research through the Faculty Learning Communities (FLC) whose research includes a systematic investigation designed to develop or contribute to generalizable knowledge must submit an IRB application
    • Applications which include a pretest given at the start of the semester must have IRB approval before the test is administered
  • Faculty with an IRB approval from a previous FLC, whose research contains no major changes to the methodology or data collection may apply for an extension [PDF] of a previously approved protocol.

Blanket Class Approvals

  • Faculty may choose to submit a single IRB application for their entire undergraduate class so long as all of the research will be conducted within the undergraduate classroom using the same methodology for all human subjects
  • Any student who wishes to conduct research using a different scope of research must apply for approval separately from the blanket class approval
  • Got a Question? Tel: 978.542.7556 Tel: 978.542.7177

Tools & Resources