Curriculum Committee Procedures

  1. Quorum

    Fifty percent of the active membership constitutes a quorum. An inactive member is, by definition, one who is on leave of absence, one who has failed to attend three consecutive meetings without notifying the chairperson in writing, or who has resigned from the Committee, or who has declined, in writing, to participate in the work of the Committee. Alternates will not be counted for purposes of a quorum.
  2. Meeting Period

    The customary meeting period is 90 minutes from the call-to-order. Where special reasons exist, a meeting may be extended either by the Chair or by a motion from the floor and approval by a simple majority of the members in attendance.
  3. Length of Debate

    Debate may be limited by the Chair or by a motion from the floor and approval by a simple majority.  A ruling by the Chair to limit debate may be overturned by a motion from the floor and approval by a simple majority.
  4. Distribution of Agenda

    The Chair will distribute agenda in accordance with contract requirements. The agenda will be posted on the governance website. Notice of postings will be distributed electronically to each of the following: 

    ·         the President

    ·         Provost and Academic Vice President

    ·         all Deans in the Academic Area

    ·         Vice President, Enrollment Management and Student Life

    ·         the Director of the Registrar's Office

    ·         the Chair of each academic department

    ·         the Chair of each contract committee

    ·         the office of the Student Government Association

    ·         the MSCA Office

    ·         members of the All-College Committee

    ·         members of the Curriculum Committee.

  5. Distribution of Minutes

    The Secretary will send an electronic copy of the provisional minutes of each meeting to each member of the Committee. After approval by the Curriculum Committee, the minutes will be posted on the governance website and each person on the distribution list will be notified.

  6. Guests

    Committee meetings are open to all members of the University Community.  It is required that the Sponsor(s) of a proposal and the appropriate department chair(s) attend the Curriculum Committee meeting on the date when the proposal appears on the agenda under Old Business and participate in the discussion.  If any involved party is unable to be present, the Committee will postpose consideration of the proposal.

    ·         If an involved party is unable to attend the Curriculum Committee meeting on the date when the proposal appears on the agenda under Old Business, they may contact the Committee chair to designate a proxy to serve in their stead.

  7. Submission of Proposals

    All proposals originating outside the Curriculum Committee must be submitted through the All-College Committee unless they are corrective changes. The proposal must be sent electronically to the Chair of the All-College Committee at sscgovernance@salemstate.edu with a request for forwarding to the Curriculum Committee. All proposals must carry a proposed effective implementation date. All proposals must be submitted on the appropriate forms, which are available on the governance website under Curriculum Committee Procedures. All proposals forwarded from the All-College Committee will have received a tracking number.

  • Submission of Proposals to Governance
  • Submission Guidelines
  • QVW Guidelines
  • Submission Forms
  • Lookup Table
  • A. Definition and Submission of a "corrective change"

    Corrective change: a change to correct typographical errors in catalog entries. Examples of corrective changes:

    ·         Rephrasing in catalog entries where wording is misleading in consultation with the Curriculum Committee chairperson. The change cannot involve changes in prerequisites (except as specified below), credits, course number, language involving Q, V, W designations, or any substantive change not approved through the governance process.

    ·         A flow sheet change that involves only changes in previously-approved course number(s) or title(s). 

    ·         A course description or prerequisite change to correct previously-approved course number changes.

    Submission procedures for "corrective changes”: the Department chairperson sends changes via email directly to the Registrar with a copy to the Curriculum Chairperson. If either the Registrar or Curriculum Chairperson consider the change to be other than corrective, the Department Chairperson will be consulted, possibly resulting in a request to submit a formal change through regular proposal channels.

    B. Submission Procedures for Curriculum Proposals:

     

    • Minor-related: New Minor, Change in Minor, Deletion of Minor
    • Major-/Concentration-related: New Flowsheet, Change in Existing Flowsheet, Deletion of Flowsheet 
    • Miscellaneous: Global Change (used for systemic changes in course numbering and/or prefix changes)

     

    Each form requires specific information to be supplied; in addition, forms may require supplementary information in order to be approved by the Curriculum Committee and move forward to the All College Committee. Examples include: syllabus for New Course proposals; justification for Q, V, or W when these are being requested; consideration of resources and/or programmatic needs; etc. Note that the Curriculum Committee will consider only the academic substance of the curricular proposal in its deliberations and decision to approve or disapprove any curriculum proposal. Proposals submitted on out-of-date forms may be returned to the proposal Sponsor(s) for conversion to current forms. The All College Committee reviews the curriculum proposal, assigns a tracking number, and sends it to Curriculum Committee.

    C.     Proposal Review and Subsequent Actions

    i.              The Curriculum Committee Chairperson receives the curriculum proposal, places it under New Business and assigns it to a Course Review Subcommittee (CRS) with an assigned Liaison who is a member of that CRS

    ii.            The assigned Liaison and CRS review the submission.

    iii.          The CRS Liaison reviews the submission with the proposal Sponsor(s), who may be asked to amend the proposal.

    iv.          Upon final approval by the CRS, the proposal Sponsor(s) submits a revised curriculum proposal electronically to the CRS Liaison. The revised proposal must show the tracking number, an electronic check in the Revised Box located on the submission form, and a revision date. The revision date and tracking number must also appear on the first page of any revised supporting attachments (e.g. syllabus, letter of support, rationale, etc.). The CRS Liaison reviews the submission and sends it forward to the Academic Affairs Staff Assistant where it will be prepared for distribution to the full Curriculum Committee. Deadline for revised proposals:  In order to be considered under OLD BUSINESS, revised proposals must be received electronically by the Academic Affairs Staff Assistant by NOON ONE FULL WEEK before the scheduled Curriculum Committee meeting; to allow time for review, they must be received by the CRS Liaison by noon NINE DAYS before the scheduled Curriculum Meeting. All materials will be posted online for inspection by the University Community. 

    v.            If a proposal is scheduled for debate and no member of the appropriate subcommittee is present, debate will be postponed. However, if the recommendations of the subcommittee are available in written form, these may be presented to the Committee by the Chair or by any Committee member present. If the departmental Sponsor(s) of a proposal is not present and has not named a surrogate to represent the proposal, debate on the curriculum proposal will be postponed. Notification of the naming of a surrogate must be sent in writing to the Chairperson of the Curriculum Committee at least one day in advance of the meeting where the proposal will be considered by the full committee.  

    vi.          Proposals approved at a Curriculum Committee Meeting are given final approval when the minutes of the meeting at which they were approved are fully approved by the Curriculum Committee, normally via electronic voting or at the following Curriculum Committee Meeting. Approved Curriculum Committee minutes are then sent to the All College Committee and are posted on the Curriculum Committee website.

    vii.        Upon approval of the Curriculum Committee minutes by the All College Committee, approved proposals are then sent to the Provost or designee and will also be accessible via their tracking number on the governance website. Any items disapproved by the All College Committee that had been previously approved by the Curriculum Committee will be returned to the Chair of the Curriculum Committee with an explanation; the Academic Affairs Staff Assistant will notify the proposal Sponsor(s) of the return of the proposal to the Curriculum Committee. 

    viii.      Approval by the Board of Trustees is needed only for New Programs, which are then sent on to the Board of Higher Education.

    ix.          The Board of Higher Education approves or disapproves New Program Proposals.

     

    8. Subcommittees of the Curriculum Committee

     

    A.     Subcommittees

    The following standing subcommittees are created at the initial Curriculum Committee meeting of the academic year:

    ·         Procedures

    ·         Course Review Subcommittees (CRS) (at least three)

    ·         Core Curriculum

    ·         Distribution Electives

    ·         Diversity Requirement

    ·         Quantitative Requirement

    ·         Writing Requirement

    Each of these subcommittees deals with matters in their respective areas on an on-going basis. In addition, ad hoc subcommittees for specific purposes may be appointed by the Chair at any time.

    B.     Subcommittee formation

    Subcommittees are appointed by the Chair. Persons who are not members of the Curriculum Committee may occasionally be asked to serve on a subcommittee as non-voting members..

    Volunteers for all standing committees and ad hoc committees are requested by the Chair, except for the Course Review Subcommittees: all members of the Curriculum Committee will be placed into a Course Review Subcommittee (CRS), with the members of each CRS selected to represent diverse disciplines.

    C.     Course Review Subcommittee procedures

    Except where special reasons exist, each proposal received by the Curriculum Committee will be assigned to a Course Review Subcommittee (CRS), which, after appropriate review, will report its recommendations to the full Curriculum Committee for debate and action.

    A.    Packet size and complexity will be taken into account by the Chair is assigning packets in order to share workload equitably across the various Course Review Subcommittees and individual Curriculum Committee members.

    B.     A representative from the assigned CRS will be assigned to act as the Liaison with the proposal Sponsor(s).

    C.    The CRS Liaison, after consulting with the full subcommittee in reviewing a proposal, will communicate with the Sponsor(s) of the proposal and with all other parties affected in any way by the proposal.  Members of the University administration are also available to assist the subcommittee.

    D.    Where appropriate, the CRS Liaison or subcommittee should assess the academic soundness of a proposal as it relates to the goals of the department in which it is to be implemented and to the goals and academic standards of the University.

    E.     Due regard must be given to the prerogatives of all academic departments.  Proposals should be checked against current catalog listings for any possible duplication of content, impacts on other department offerings and impact on the University core curriculum. The content of a course should fall within the purview of the department in which it is to be offered. Where doubt exists, the Chairs of all departments that might be affected should be consulted and their approval or objections noted. The proposal Sponsor(s) and all other interested parties will be notified by the CRS Liaison when the date is set for action on the proposal on the floor of the committee.

    F.     The CRS Liaison or subcommittee assigned to a proposal should pay particular attention to the items below as they relate to the proposal under consideration.

     i.              The use(s) of new or existing courses should be clearly defined in the proposal, with justification where appropriate. 

    ii.            Support courses are required courses taken outside the major department. Documentation must be provided that the affected departments have been notified and have responded.

    iii.          Recommended courses may be drawn from any department, including the major, but are not required. 

    iv.          Courses used as distribution electives must fit the rubric of general education. Inclusion of a course in one or another of the distribution areas is never automatic, regardless of the department offering the course. Courses designed for specific skill development do not qualify for distribution credit. 

    v.            All proposals that a course designation include Q, V, and/or W must be reviewed by the corresponding Requirement Subcommittee. It is the responsibility of the CRS Liaison to inform the appropriate Requirement Subcommittee that a proposal needs to be reviewed; that Review Subcommittee will inform the CRS Liaison of their decision via email.

    vi.          Where appropriate, distribution electives may be applied to a minor.

    vii.        Where appropriate, support courses may be applied to a minor.

    viii.      While a department may suggest that specific major-required support courses be used to satisfy distribution and/or Q, V, W requirements, it may not require that support courses be used to satisfy such requirements.

    ix.          The difference between a minor and concentration. With rare exceptions, courses in a minor are taken outside the major department. Courses comprising a concentration, however, are generally taken within the major department, but may include courses from other departments as well. Each student in a BA program is required to complete a minor, and some BS programs may also require a minor. Concentrations (where available) may be elected in any degree program. The number of courses in a concentration is determined by the major department; the total cannot exceed the maximum required for the major. Majors, minors, and concentrations must be clearly differentiated in a proposal. 

    It is the responsibility of the CRS Liaison to act expeditiously to insure that all aspects of a proposal are thoroughly reviewed in a timely manner and that any necessary adjustments are communicated to and made by the proposal Sponsor(s) before the proposal is forwarded to the Academic Affairs Staff Assistant for inclusion on the agenda of the next Curriculum Committee meeting under Old Busine

  • 9. Treatment of Rejected Items

  • A.     Items rejected by the Curriculum Committee

  • An item rejected by the Committee will be returned to the proposal Sponsor(s). The Sponsor(s) may either submit a revised proposal or request reconsideration of the original proposal.

    i.        Revised proposals: If the revisions are limited in extent to changes specifically requested by the Committee, the revised proposal may, at the Chair's discretion, be placed directly under "Old Business" on the Agenda of the next scheduled meeting of the Curriculum Committee once the revisions have been implemented and submitted to the CRS Liaison by the proposal Sponsor(s). The subcommittee which considered the original proposal may be asked for a recommendation on the revision. Extensively revised proposals will be treated as new business and will be returned to the CRS Liaison for further review and action by the CRS.

    ii.      Reconsideration: An item resubmitted unchanged by the proposal Sponsor(s) for reconsideration will be listed under "New Business" on the agenda. It will not be assigned to a subcommittee at this time. Discussion of the item will be limited to the question of reconsideration, not to the contents or merits of the proposal. If two-thirds of the Committee members present vote for reconsideration, the item will be assigned to a subcommittee and listed under "Old Business" for the following meeting. Items which do not receive Committee approval for reconsideration will be returned to the originator.

  • B.     Items rejected and returned by the All College Committee

  • Items passed by the Curriculum Committee but rejected and returned by the All-College Committee will be handled in one of several ways.

      1. If the stated reasons for the rejection involve only technical corrections or other limited revision, the item may, at the Chair's discretion, be placed directly under "Old Business" on the agenda of the next Committee meeting.
      2. Items requiring more extensive review may be assigned to a subcommittee or returned to the original Sponsor(s)s for revision.
      3. Items returned by the All-College Committee without explicitly stated reasons would be treated as in Items rejected by the Curriculum Committee above.
      4. In all cases, the Committee will attempt to respond to the returned item at the earliest feasible time.