Property Control System Data

  • Item Description:
    Tag number
    Description
    Manufacturer
    Model Number
    Serial Number
  • Location:
    Department
    Building
    Floor
    Room
    Install Date
    Users
    Accessories/Attachments
  • Purchase:
    Quantity
    Price/Cost
    Acquisition Date
    Purchase Order Number
    Acquisition Code
    Financing Comments
  • Insurance:
    Insured Value
    Used Replacement Cost
    New Replacement Cost
    Disposition:
    Disposal Code
    Disposal Date
    Disposal Price
    Disposal Costs
  • Maintenance:
    Last Major Repair Date
    Maintenance Comment
    This information will be printed and distributed periodically to department heads. Also, reports such as equipment by area, by department, by generic distribution, by property control number, by location and by application or grant number will be produced upon request. For more information, contact the Property Manager at ext. 6394.

What are the long-term impacts and accomplishments of a Property Management System?

  • Control of long term assets
  • Compliance with federal and state regulations
  • Assist department heads and faculty in the event of an audit
  • Quantify maintenance costs
  • Provide a planning mechanism for the rate at which existing equipment is becoming obsolete