The accounts payable department is responsible for meeting all financial obligations of the university including payroll and travel expense refunds.
To ensure payment within terms stated on invoice, all invoices MUST be mailed directly to accounts payable (see contact us) or email directly to firstname.lastname@example.org.
News and Updates
November 8, 2013
PDF Interactive Forms - A technical issue has been brought to our attention regarding the financial services pdf forms. Mozilla Firefox and Google Chrome are not compatible with these forms. End users must use Internet Explorer when accessing these forms. Thank you for your cooperation.
New Accounts Payable Process Commencing July 1, 2013
Accounts payable will be scanning ALL invoices into the OnBase system for storage and retrieval prior to entry into the PeopleSoft Financial System. The new process reduces paper, eliminates filing, provides accountability of ALL invoices sent to Salem State University, and attaches scanned images to the PeopleSoft financial AP system.
Any invoice requiring approval(s) will be forwarded to the department via email with a scanned copy of the invoice. The department may then just return the email with appropriate approvals to AP to continue the payment process. Upon completion, all such documentation will reside in the OnBase system with access through PeopleSoft. Hopefully, you will find this easier and a more efficient way to process vendor payments. No longer will staff have to use interoffice mail, faxed copies, manual delivery of invoices, or make copies of invoice information.
Invoices should be mailed directly from the vendor to:
Salem State University
Attn: Accounts Payable
352 Lafayette Street
Salem, MA 01970-5353
Or invoices should be emailed directly from vendor to: email@example.com.
Questions? Please contact the staff in accounts payable as follows:
Paula Blanchard ext. 6018 Travel reimbursements/advances/vendors O-Z
Marlene Ellison ext. 6016 Discount vendors/utility vendors
Edna Milton ext. 6850 Payment vouchers/vendors A-N
Kristen Valenzuela ext. 6130 AT & T/accounts payable adjustments
Karen Johnson ext. 7620
FY2013 Year End Guidelines for all 2013 expenses [PDF]
“ORIGINAL Signatures” of the designated approver are the only method of approvals that are accepted at Salem State University for any form of approval (payment voucher approvals, invoice approvals, purchase requisition approvals, time sheet approvals, contract approvals, all travel form approvals and ALL other forms needing approval.) All exceptions will be sent back to the department for “original” signatures.
Not accepted forms of approval:
Rubber stamp approvals
Approvers “on behalf of” unless there is written notification on record with the accounts payable department.
FY2013 Mileage Reimbursement - Increase for January 1
Commencing January 1, 2013 mileage reimbursement for employee use of personal vehicles for official university business will be $.565 per mile. This rate will be effective for all travel beginning January 1, 2013.