“The goal of IT project governance is to identify and prioritize projects so that appropriate resources can be applied in a timely manner. To accomplish the goal, systems must be established to provide ongoing project status reports to enable shifting resources to complete projects that support the organization’s top priorities.” -Educause Center for Applied Research.
Sources of Project Ideas
Ideas for technology projects can be submitted from the academic community seeking to enhance teaching and learning, business unit leaders seeking to improve efficiency, service and access to quality data or the ITS department. The academic technology group, academic advisory group, the application services advisory group could submit business cases as well.
Members of IT Governance Group: FY 2017
Chair: Patricia Ainsworth, chief information officer
Scott James, vice president of enrollment management and student life
Joseph Cambone, dean, school of education
Karen House, chief financial officer
Karen Cady, senior director for university relations
Kathleen Hess, associate dean, Bertolon School of Business
IT Value Pyramid
The IT value pyramid provides a framework within which the IT governance group can think about and prioritize IT projects. The IT Pyramid (PDF)
Role of IT Governance Group within the Budget Process
The IT governance group prioritizes technology projects for the coming year as part of the normal annual budget cycle.
- September – Communication to the Salem State community and discussion at leadership and team meetings
- October – Provost, deans and department heads solicit business cases within their areas.
- The project sponsor works with ITS staff partner to complete the business case and develop project budget.
- Business cases must include a description of the project, the benefits to the university, the strategic goals the project would support and a project budget.
- Provost, deans and department heads prioritize proposals based on goals and decide which to forward to IT governance.
- November – Business cases due to CIO by November 15.
- December – IT governance group is convened. Business cases are distributed. Sponsors are welcome to attend to advocate for proposals.
- January - IT governance group meets to score and prioritize cases.
- February – Results are forwarded leadership and submitted for funding consideration.