Faculty Online Services and Information

Faculty Online Services and  Advising Information

All Salem State University faculty members are supplied a Navigator account for the administration of their courses. Faculty have real-time access to their class rosters, teaching schedule and grade rosters. Faculty who are also advisors have access to the information of their student advisees.

The following guides are available to assist with the use of the faculty Navigator account. These items are downloadable as PDF guides and PowerPoint presentations.

Spring 2014 grades are due Wednesday, May 14 at noon.

Important Dates:

Advising: March 17 - 31. Students who register after April 18 will be assessed a $25 late registration fee.

General advising/registration information

Here is some additional information with regard to the advising/registration period.

Registration Materials

Pre-printed advising/registration worksheets have been replaced by general advising/registration worksheets. This was done in response to Degree Tracker which maintains all of the students’ up-to-the-minute academic information. Unofficial transcripts for your advisEes are also available online via your faculty center (visit salemstate.edu/registrar/3303.php for various useful training guides especially “Online Advising”). Your department will receive all materials next week.

New General Education Transition for Current Students

In addition to your normal advising/registration worksheet, this semester we are also providing a general education - Core Comparison Worksheet and a student specific listing of courses that fall into the transitional general education categories. The comparison worksheet will be coming with your regular registration materials, and the student-specific report will be sent from academic affairs over the coming week. Please take the time to review the transitional general education option with your students who have not yet completed their core curriculum and who are not graduating this year in preparation for students making their choices during the spring 2014 semester. Students will be able to make their choice online through Navigator beginning during the March 2014 advising period. 

Students will be asked to make their choice online by the end of the spring 2014 semester. Students with fewer than 60 credits in March 2014 who have not made a selection by the end of the semester will be automatically converted to the transitional general education model. Students with 60 or more credits in March 2014 who have not made a selection by the end of the semester will continue to follow the core curriculum currently in effect. Students in both categories will be able to change their mind by completing the appropriate form in the registrar's office or Student Navigation Center (opening July 2015). The final decision must be made, however, by May 31, 2015.

The advising office can also be consulted at 978.542.7049 should you have questions about the transition.

Note on Core Registration Restrictions

Due to the transition to the new general education curriculum, the registrar's office will not be enforcing the usual restrictions on juniors and seniors registering for basic core courses such as the lab sciences to ensure that graduating seniors can get the seats they need in their required courses.

New Feature in Class Search in Faculty Home - Search for DI, DII, DIII, Q, V, W

You have been asking and we have delivered! The class search functionality in your faculty home now includes the option to search on course attribute. You can look up the new general education designations (e.g. CEA, HP, WC, etc.) or  DI, DII, DIII, Q, V, and W courses merely by clicking on "Additional Search Criteria" on the class search screen. This will give you the option to select distribution or Q, V, W requirements. Student class search will work in the same way. A complete listing of all general education courses approved for fall 2014 will be available on the general education website by the beginning of the advising period on March 17, 2014. 

Degree Tracker

This is a self-service tool for advisors used to define, track and maintain academic requirements and policies that a student must satisfy in order to graduate. Advisors can view the impact of program changes, explore “what-if” scenarios and assist students in course and academic planning. Please visit salemstate.edu/degreetracker/faculty for more information on accessing advisee Degree Tracker Reports.

Master Schedules

Copies of the Master Schedule will be delivered to the departments however, everyone should use Navigator for up-to-the-minute seat availability as course scheduling is ever-changing. A PDF copy of the schedule will be available on the registrar's web page at salemstate.edu/registrar/registration.php.

Registration Access Code

Your faculty center displays the registration access codes for each of your advisees including those on a leave of absence. Students on a leave of absence will be instructed to review their degree tracker, print an unofficial copy of their transcript and complete a Course Shopping List before their advising appointment. Students should bring the Course Shopping List and the unofficial transcript with them to their appointment.

Students Not in Your Advisor Center

Have a student showing up for advising who's not in your advisor center? With degree tracker, any major change and advisor changes done by the registrar’s office will display instantly, so if they are not on your advisee listing, you have not yet been assigned as the student’s advisor. Please contact the registrar’s office for assistance.

Student Responsibilities

All registered students have been instructed to review their degree tracker before their advising appointment and complete a Course Shopping List with their intended course selections. Students should bring the Course Shopping List with them to their appointment.

Other items to discuss with your students:

1. Students should double-check Navigator during the advising period to:

a. see if they have a "hold" on their account that prevents course registration

b. check their self-service registration appointment time

c. review their Degree Tracker reports

2. Holds: Students have the ability to view their "holds" in Navigator where the contact information for that particular office is listed. Students should be encouraged to log into their Navigator account to view any holds before the registration period begins.

As a reminder, students will have holds on their accounts for not satisfying their competencies; reading comprehension, basic math and computer literacy. A full review of holds prior to registration is advisable for students.

3. In most instances, students cannot register for the following since they require separate paperwork and/or processes:

a. directed studies

b. internships

c. evening and summer courses (students must pay for courses offered through continuing education at the time of registration, unlike day courses; winter/spring continuing education registration begins on November 4).

4. Issuing PeopleSoft permissions during self-service registration? Be sure to communicate the expiration date and class section/4-digit code of the course for which you are issuing the online permission; this helps prevent future confusion! Remind students that although you are granting an online permission, they must still go into Navigator to complete the registration by the permission's expiration date. Lab science courses will still need to use paper-based permissions.

5. Academic Standing policy: Students should be reminded of the academic standing policy. A student is in good standing if s/he maintains a 2.000 or higher cumulative and semester grade point average and has successfully completed at least 66% of the credits s/he has attempted in both the term and cumulatively. Please remind students that “W” grades or withdrawals have a negative impact so course selection is very important. 

6. New Repeat Policy: Matriculated undergraduate students will only be able to attempt a single course three times for a better grade, including all attempts and all grades, even ones in which the student has grade of “W,” “I” or “F.”  Students may repeat a course one time without any approval required, but a second repeat (the third attempt) will require the approval of the academic advising office or the registrar’s office prior to registering for the course. 

7. MAP-Works: Students should be encouraged to log into MAP-Works through their Navigator account to view resources and support services offered by the university and success strategies that can enhance their experience both in and outside of the classroom. An advising session is a perfect opportunity to discuss an array of topics with the student and advisors are encouraged to ask students to bring their MAP-Works survey report (if the survey was taken) with them to the appointment to aid in this discussion. All faculty advisors have access to see their advisees’ general information, which again provides an easy mechanism to have an informed conversation with an advisee. In addition, advisors can use MAP-Works to refer a student to a particular university resource should you have a concern. If you have any questions or concerns regarding MAP-Works please email MAP-Works@salemstate.edu.

Faculty can send questions or ask for assistance by sending an email to: Registrar-Faculty-Support@salemstate.edu. This account is monitored by a registrar’s office support team to answer faculty questions about their class rosters, grade submission or other inquiries related to faculty online service processes.