Table of Contents
Salem State University Policy and Procedures Manual
Date: Aug 1, 2011
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Section I: Academic Affairs Policies and Procedures
Section II: Financial and Business Affairs Policies and Procedures
Section III: Student Life Policies and Procedures
Section IV: Institutional Advancement Policies and Procedures
Section V: Communication and External Affairs Policies and Procedures
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Section I: Academic Affairs Policies and Procedures
o Emergency Policies and Procedures
Bomb Threat Policy
Emergency Closing
Emergency Closing (Article XII, E)
University Declared Critical Emergency
o Enrollment Management Policies and Procedures
Annual notices and Information Disclosures
Student Education Records/Family Eduational Rights and Privacy Act (FERPA)
Student Right to Know Act
o Faculty Policies and Procedures
Academic integrity
Additional Compensation
Conflict of Interest (Article VII, L)
Course Information Policy
Emeritus Status
Endowed Professorships
Faculty (full-time) Teaching Limits in SOGS and DGCE
Faculty Appointments
Faculty Consulting
Faculty Tenure (Article IX)
Faculty Travel
Faculty-Authored Textbooks: Form and Procedure (MSCA)
Faculty-Authored Textbooks: SEC Ruling (MSCA)
Grievance Procedure (Article XI)
Leaves of Absence (faculty) (Article IV, A, B)
Library Use Policies
Policy on Anonymous Complaints (MSCA)
Post-Tenure Review (Article VIII-C)
Promotion of Faculty (Article XX)
Sabbatical Leave (Article XV)
o Miscellaneous Academic Affairs Policies and Procedures
Commencement Speaker and Honorary Degree Receipients Selection
o Research and Sponsored Programs Policies and Procedures
Animals, Care and Use
Copyright
Establishing Centers/Institutes on Campus
Grant Overhead Distribution
Grant Proposal Checklist
Grant Proposal Preliminary Information Form
Human Subjects in Research
Indirect Cost Recovery Policy
Insitutes and Centers
Lab Policy
Research Integrity
o School of Graduate Studies(SOGS) Policies and Procedures
SOGS Course Substitution
SOGS Leave of Absence/Withdrawal
SOGS Permission to take Course at another Institution
SOGS Transfer Credit
SSOGS Acceptance into Graduate Educator Licensure Program
o Student Policies and Procedures
Academic Status and Satisfactory Academic Progress Policy
Disruptive Student Behavior
Final Exam/Reading Days Policy
Refund Policy
Student Attendance
Section II: Financial and Business Affairs Policies and Procedures
Blanket Purchase Orders, Purchasing
Capital Appropriation Request
Changes in the use of Space
Closing Due to Emergencies
Debt Policy
Environmental Health and Safety: Chemical Hygiene
Environmental Health and Safety: Function and Responsibilities
Fraud Waste and Abuse
General Policy. Purchasing
Gramm-Leach-Bliley Act
Guidelines to Solicitation
Identity Theft Prevention Policy (Red Flags)
Inclement Weather Procedures (Snow Guide)
Investment Operational Document Procedures
Investment Policy
Off-Campus Staff Meetings
Office Furnishings Standards, Purchasing
Risk Assessment and Internal Control Plan
Sale of Course Materials
Solicitors on Campus: Independent Textbook Buyers
Space Management: Requests for Space Renovations
Telecommunications
Time and Effort Reporting Policy
Travel and Business Expense Reimbursement Policy
Travel Policies for All Faculty, Staff and Students
Travel Proposal Program
University Bidding Policy, Purchasing
University Signage Program
Vehicle Use Policy
Section III: Student Life Policies and Procedures
o Athletics
Alcohol and Drug Regulations
Athletic Event Discount, Employee
Coaches Handbook
Education Records, Student
Ice Skating Rink, Employee Use of
Sales, Solicitations and Fundraising
Student Athlete handbook
Trademark
Use of Salem State Athletic Indicia
o Athletic Training Policies and Procedures
Automated External Defibrillator (AED) Patient Record Form
Automated External Defibrillator (AED) Protocol
Blood Borne Pathogens
Blood Incident exposure
Blood Spill Protocol
Catastrophic Injury Policy
Coaches Guide
Concussion Management
Emergency Action Plan
Health Information Portability and Accountability Act (HIPAA) Protocol
Health Questionnaire Requirement
Injury/Illness Protocol
Lightning Policy
Methicillin-resistant Staphylococcus Aureus (MRSA) Precaution Protocol
Pregnancy Policy
Student-Athlete Participation Requirements
Tobacco Policy
o Campus Center Polices
Constitution Workbook
Credit Card Soliciation Policy Statement
Ellison Campus Center Policies
Financial Policies and Procedures
Guidelines for Solicitation
Liability Statement for Student Organizations
Organizing an Event, Guide to
Posting Policy
Program Events and Activities, How to
Recognition of Student Organizations and Interest Groups, Policy Statement
Student Demonstrations, Policy Statement
Student Government Association Constitution
Student Social Events Policy
Ticket Sales Guidelines
Travel Policy
o Campus Police Policies and Procedures
Shift Responsibilities-Expectation Protocol 0700 to 1500
Shift Responsibilities-Expectation Protocol 1500 to 2300
Shift Responsibilities-Expectation Protocol 2300 to 0700
Agency Jurisdiction and Mutual Aid
Alternative to Arrest General Order
Arrest With and Without a Warrant
Campus Facilities: Security, Access and Maintenance
Campus Law Enforcement
Campus Sexual Assault Program (RAD Program)
Chain of Command General Order
Decriminalization of Marijuana
Direction General Order
Domestic Violence Response
Emergency Evacuation Plans and Operations
Evidence Collection and Preservation
Function and Responsibilities, Campus Police
Motor Vehicle Pursuit General Order
Overtime Policy
Parent-Guardian Notice-Marijuana
Parking
Racial Profiling General Order
Reporting Crimes and Other Emergencies
Response to Medical Calls Involving Alcohol
Search and Seizure General Order
Sexual Assault Notification
Sexual Assault Response
Suzanne's Law
The Jeanne Clery Act
Traffic Operations General Order
Uniforms and Appearance General Order
Union Contracts General Order
Use of Force-General Order
Written Directive System
o Career Services Policies and Procedures
Career Services Disclaimer
Eligibility for Career Counseling
Employer Relations Policies
Internship Employer Manual
Job Fair Policies
On-Campus Rules, Students
Student Internship Policies
o Counseling and Health Services Policies and Procedures
Alcohol, Drug and Hazing Policy (includes tobacco policy)
Medical Leave Policy
Privacy Policy on Student Counseling and Health Medical Records
o Human Resources and Equal Opportunity Policies and Procedures
Affirmative Action, Non-Discrimination and Diversity, Policy Statement on
Discrimination Complaint Procedures
Discrimination, Discriminatory Harassment and Retaliation, Policy Against
Employee Handbook
Equal Opportunity Policy on Contracting and Purchasing
Floating Holiday
Genetic Information Nondiscrimination Act of 2008
Reasonable Accommodation for Persons with Disabilities, Policies for
Sexual Harassment, Policy Against
o Information Technology Services Policies and Procedures
Acceptable Use Policy
Data Classification Policy
Electronic Communications Policy
Email Retention Policy
ITS Background Check Policy
Records Retention Policy
Information Security Incident Management Policy
Information Security Policy
IT Infrastructure Management Policy
Network Security Policy
Security Awareness Training Policy
Telecommunications
Web Policy
o Judicial Affairs Policies and Procedures
Marijuana Policy
Student Conduct Code
o Residence Life Policies and Procedures
Cancellation Form
Closing Information (vacating room)
Credit Waiver Form (12 credits)
Departmental Academic Standards
DR Manual
FERPA Waiver Form
Guide to Living on Campus
Holiday Closing
Housing Deposit Refund for Current Students
Housing Registration
License Agreement
Lost Keys and Keycard Charges
Mail Guide
Pro Staff Manual
Residence Advisor Manual
Residence Life Summer Living Agreement
Room De-Tripling Process
Room Selection
Spring Break Closing
Spring Closing Permission
Staff Discipline Chart
Summer Conference Assistant Manual
Summer Guide to Living on Campus/Conference Guest
Summer Guide to Living on Campus/Summer Resident
Summer Housing Application
Summer Housing Living Agreement
Thanksgiving Permission
24 Quiet
Winter Closing
o Student Life Policies and Procedures
Standards and Procedures for Involuntary Administrative Action
Section IV: Institutional Advancement Policies and Procedures
o Corporate and Foundation Relations Policies and Procedures
o Foundation/Development Policies and Procedures
Conflict of Interest Policy
Establishing Scholarships/Awards
Gift Acceptance Policy
Private Support - Donor Recognition
Private Support - Establishing Scholarships/Awards
Private Support - Gift Reporting
Private Support - Planned or Deferred Gifts
Private Support - Receipt, Valuation, Recording and Acknowledging Gifts
Raiser's Edge, Researcher's Edge System Users Confidentiality, Security
Trustee Policy For Endowed Chairs
Whistleblower Policy
Section V: Communication and External Affairs and Procedures
o External Affairs Policies and Procedures
Function Policy, Internal Events
Meeting Space Request, External Organizations
o Marketing and Communications Policies and Procedures
Campus Maps
General Policy
Graphic Identification Standards
Media Request
Street Banners
University Stationery Program
Use of Salem State Indicia
Writing Style Guide